Document tracking service
Get a realtime, end-to-end document tracking system with transaction visibility across the entire lifecycle of B2B documents processed through OpenText Trading Grid
Every day thousands of B2B transactions need to be exchanged with business partners in a fast, secure and accurate manner. To keep exchanges running smoothly, organizations need to identify issues rapidly, before they can impact the business.
OpenText™ Active Documents is a realtime, end-to-end document tracking service that offers transaction visibility at each step of a document’s lifecycle and provides comprehensive alerts when issues arise.
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What is a document tracking service?
A document tracking service is vital to staying informed of all business transaction statuses, especially in today’s complex supply chains. Without a document tracking system that provides visibility into document transactions, it is difficult to recognize and correct issues quickly, leading to lost revenue and poor customer satisfaction.
The best document tracking service offers realtime, end-to-end information and the insight needed to ensure the reliable, accurate and secure exchange of all B2B documents. It helps organizations manage by exception to keep the focus on running the business, not monitoring B2B transactions.
OpenText Active Documents overview
OpenText™ Active Documents is a document tracking service that manages transactions and identifies exceptions, events or non-events that may impact business performance. With realtime status dashboards, Active Documents makes it quick and easy to detect and correct processing errors, including when expected events do not occur, to ensure that no PO, invoice, payment or Advanced Shipping Notice (ASN) is lost.
Active Documents offers archive, search and retrieval functionality to access information on each incoming and outgoing B2B document throughout its lifecycle. With web-based dashboards and a mobile app, staff without EDI or B2B experience have the information they need readily-available in a format they understand.
An integral part of OpenText™ Trading Grid Messaging Service and OpenText™ B2B Managed Services, Active Documents offers greater control of business document transactions and trading partner performance.
OpenText Active Documents features
Realtime status dashboard
Get a clear view over all business transactions and business documents exchanged through OpenText™ Trading Grid. Ensure data quality and compliance with timely “track and trace” data needed to monitor in-flight transactions.
User-friendly Business Document Viewer
Present B2B transaction information in a logical, human-readable format with an intuitive and simple to use viewer that requires no technical or B2B knowledge.
Custom activity and non-activity alerts
Define and configure custom alerts to match the unique business process needs of the organization and receive realtime notifications of important activities, non-activities and errors.
Comprehensive search function
Quickly access information on any inbound or outbound document or B2B business process at a file, interchange or document level.
Set up and save scheduled, ad hoc and custom reports, without requiring internal IT resources, and export data to PDF or CSV file formats for additional reporting and analytics.
Gain access to accurate, historical transaction information, such as total activity, volume by document type and by business partner, for insight into the performance of B2B documents, business processes, trading partners and customers.
Mobile access anytime, anywhere
Leverage the mobile application to search and view transactions, including lifecycle information, for transaction visibility services on the go.
“Going forward, we found other benefits: Monitoring, reporting. Visibility is something very important for us and that’s been something we’ve been able to find through Active Documents.”
Jean-Luc Faye, EDI Manager, Michelin
OpenText Active Documents benefits
Simplify transaction visibility
Gain visibility into B2B transactions with intuitive search and reporting functions and dashboards. Quickly identify errors and issues throughout the lifecycle of all B2B documents so no orders, invoices or payments get lost in translation.
Improve process efficiencies
Optimize B2B business processes with the right information, whether checking on document status, automating a monthly custom report or seeking urgent business updates.
Manage by exception
Eliminate many time-consuming, day-to-day activities with enhanced alerting capabilities that identify when corrective action is needed and maintain focus on the core business.
Improve performance and customer satisfaction
Deliver supply chain excellence and increase order fill rates for happier customers and increased business.